Back

How to Avoid Big Volumes of Unstructured Documents

December 06, 2013

Author: Andrew Storm

When an electronic document, email or a scanned paper file is stored in a Windows folder and not indexed in a meaningful way, the file is considered unstructured. You can likely see hundreds or thousands of unstructured documents by simply looking at your Windows Explorer Folders, email inboxes, paper filing systems or other collaboration tools. These big volumes of unstructured documents keep on growing and each document will eventually need to be correctly indexed or deleted. But at what cost?

This published article discusses approaches, costs and compliance around “sorting-out” these big volumes of unstructured data:

http://data-informed.com/developing-a-legal-risk-model-for-big-volumes-of-unstructured-data/

To avoid the growing costs, risks and work involved with big volumes of unstructured documents you can use Ferret Document Management which acts as both a structured records management and document indexing system.

• Ferret Records Management – All of your documents and correspondence are filed within the records (e.g. client, project) that you already use to run your business. A pre defined record structure ensures staff files documents consistently without random folders everywhere.
• Ferret Document Indexing - Each file is indexed by selecting from a variety of pre defined identifiers that you choose such as – document description, assigned to, document date, document type or any custom fields. This means all documents are searchable and quickly located.

If you are not already using Ferret Document Management and want to avoid big volumes of unstructured documents please contact us for a consultation.

Make enquiry ▸